Lead Contract Support Administrator

Lead Contract Support Administrator- Central London/City- Up to 42k- Permanent

My client, a leading Facilities and Maintenance Provider are currently recruiting for an experienced Lead Contract Support Administrator to be based in Central London. The ideal candidate will have previous experience working as a Contract Support Administrator and be looking for a position where they can grow and progress. You can be based in Central London West End for this role or the City depending on which is easier for you to commute to.

Monday – Friday- 8.00- 17.00 (Full time in the office)

Key duties and responsibilities:

• General Administration Duties and Looking after Engineers
• Managing deadlines and KPIs
• Raising Purchase Orders
• PPMS
• All Financial Administration
• Updating client portals and databases, including statuses of jobs and tracking progress.
• Attending weekly / monthly meetings for WIP, Engineers tool box talks, health and safety meetings.
• Liaising with clients to log repairs / orders and delivery specifications onto bespoke database and arranging appropriate appointments with resident
• Logging jobs and dispatching to the relevant engineer / allocating and organising their diaries
• Liaise with suppliers and in house engineers to ensure works are carried out to specification Ordering materials for engineers
• Liaising with residents / clients / contractors and surveyors to provide regular updates on repairs Closing down repairs (updating notes) on inhouse database using KPIS and utilising the correct SOR codes
• Providing daily and weekly updates / reports to clients on completed and outstanding repairs
• Attending and providing feedback weekly monthly meeting with clients and internal Management
• Allocate reactive and planned maintenance tasks to correct resource
• Log all helpdesk interactions
• Inform management of recurrent problems
• Management of statutory documentation and deadlines
• Follow up with clients to ensure complete resolutions of issues
• Arranging access for subcontractors / visitors
• Planned preventative management