Facilities Contract Support Administrator

Contract Support Administrator – Slough, Berkshire – FM Provider – £35k per annum

My client, a leading Facilities and Maintenance provider are currently recruiting for a Contract Support Administrator to be based in Slough, Berkshire who can travel to Reading, Uxbridge and Hammersmith to work with one of their key clients. Day to day duties will include scheduling engineers diaries and all aspects of Finance.

Hours of Work / Details:

• 08:00am to 17:00pm
• Monday to Friday
• Office based
• Travel to different sites on occasion
• Site locations Reading, Slough, Hammersmith, Uxbridge

Key Duties:

• Raising Quotes for client portfolio
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month end billing, inclusive of sales invoices + closure of WIP
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Producing monthly payroll including labour / on call and expenses report
• Maintaining engineer on call rota
• Maintenance of E-log books – Online portal for PPM planner
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Requirements:

• Must have Contract Support experience
• Experience working in a fast paced environment
• Experience with CAFM systems
• Experience with multiple contracts
• General administration experience
• IT proficient
• Ability to travel to different sites