Contract Support Administrator

Contract Support Administrator- London Liverpool Street- £35,000- Permanent Position.

My client, a leading Facilities and Maintenance Provider are currently recruiting for experienced Contract Support Administrators to join their team. The ideal candidate will provide a comprehensive financial, administrative, coordination, and quality assurance support function to site managers, supervisors, business managers and contracted customers within the business.

Monday- Friday- 8.00-17.00- Full time in the Office.

Main Duties

• Administration Duties
• Producing Financial and statistical reports for contract portfolio
• Raising Quotes for client portfolio
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month-end billing, inclusive of sales invoices + closure of WIP
• Supervision of monthly P&L / Provide static reports
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets/job sheets/expenses weekly
• Producing monthly payroll including labour / on-call and expenses report
• Maintaining engineer on-call rota
• Maintenance of E-log books – Online portal for PPM planner
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Maintaining all documents
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and
• Company Legislation.
• Maintaining of the site sub-contractor records and Log Book System.
• Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
• Assisting with the mobilisation of new contracts
• Training support of new administrators
• Annual archiving of client files
• Ownership of all tasks through to completion.
• Knowledge of Elogbook & Meridian Systems
• Knowledge of engineering terminology & processes

Essential Skills

• Good keyboard skills including outlook, word, PowerPoint, & excel
• (Essential) Good communication skills
• Excellent telephone manner
• Good interpersonal skills
• Numerate
• Good time keeping
• Ability to work independently as well as part of a team