Contract Support Administrator- Various Sites

Roving Contract Support Administrator – City of London – FM Provider – 25k per annum

My client are currently looking for an Contract Support Administrator to be based in the City of London to work with one of their key clients. Day to day duties will include scheduling engineers diaries and all aspects of Finance. The candidate will be able to travel through zones 1-6 to multiple sites for this role.

Hours Of Work

• 08:00am to 17:00pm
• Monday to Friday
• Multiple site based

Key Duties:

• General Administration
• Raising Quotes for client portfolio
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month end billing, inclusive of sales invoices + closure of WIP
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Producing monthly payroll including labour / on call and expenses report
• Maintaining engineer on call rota
• Maintenance of E-log books – Online portal for PPM planner
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Requirements:

• Experience working in a fast paced environment
• Experience with CAFM systems
• Experience with multiple contracts
• Travel through zones 1-6 London
• General administration experience
• IT proficient