Facilities Administrator

Facilities and Health and Safety Administrator Required- London City-up to 24k

My client, one of the UK’s leading Facilities and Maintenance providers are currently recruiting for an Facilities Administrator to join their busy team based in their Head Office in the City. The ideal candidate will also have experience in Health and Safety within Facilities and Maintenance environment and be able to bring knowledge and a positive attitude to the already existing team.

Main Duties

• All facilities Administration
• PPMs
• Raising Purchase Orders
• Assigning jobs to Engineers and closing them when completed
• Scanning and uploading all statutory compliance and supporting documentation onto the Compliance System.
• Identify areas of non-compliance and missing documentation within the business on a daily basis and issue reports & updates to the relevant staff for actioning
• Follow up and where possible ensure that all actions/non compliances resulting from the issuing of the above reports are completed in the required time frames.
• Respond to requests for any information relating to the Compliance System from Clients and relevant staff.
• Provide statistics and information on a regular basis on current and forthcoming issues relating to the Compliance Tool which may affect the business
• Implement and update an archive system of all records and documentation received relating to the Compliance Tool and all accounts using the system.
• Liaising with the Contract Operations Team and QSHE Team to ensure consistency of approach across the business when it comes to QSHE Documentation Policies & Procedures.Creating log books / QSHE files when required for new and existing contracts.
• General administration for QSHE Team such as ordering forms, stationary and raising orders