Facilities Helpdesk Administrator

Facilities Helpdesk Administrator – Ruislip – FM Service Provider – 28k Temp to Perm

My client, a leading Facilities and Maintenance Provider are currently recruiting for an Experienced Facilities Helpdesk Administrator. This is an Exciting opportunity to work for a Facilities Management in Ruislip London. The successful candidate will have a proven track record working in Facilities Management.

Hours Of Work

• Monday to Friday
• 8am to 5pm
• Office based

Key Duties & Responsibilities

• General Administration
• PPMS
• Support Head of Facilities when required to ensure adequate cover for absences or at peak times of building use
• Have a working knowledge of key items of building management systems, security and fire alarm systems
• Responsibility for opening and closing down jobs
• Identify and report maintenance or safety problems and ensure these are recorded adequately.
• Raising Quotes for client portfolio
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month end billing, inclusive of sales invoices + closure of WIP
• To keep records of work carried out on site to ensure servicing and maintenance of all equipment is up to date
• To manage and monitor any requests relating to the site, such as property maintenance, cleaning etc.
• To assist in all Health, Safety & Environment procedures, including audits.
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Requirements

• Relevant experience of supporting facilities services
• Experience of supervising contractors and service providers
• IT Skills
• Knowledge of health & safety and fire evacuation procedures
• Experience working in a fast paced environment
• Experience with CAFM systems
• Experience with multiple contracts
• General administration experience