Property Administrator
Are you looking for a new challenge in an immaculate building, which is based in the City of London?
A multi-national, multi-billion-pound asset management company with a large focus on renewable energy is currently looking for a customer-focused, and presentable client-side Property Administrator to join one of their flag-ship buildings in the City of London.
You will be friendly, well presented, and familiar with CAFM Systems in this office-based role in the City of London. Able to work well within a team and hold a good level of IT training, you will be required to keep records of all administrative movements and schedules of the workplace environment.
Key Responsibilities
- To maintain internal systems and workflow and advise Building Management Team on Administrative best practices.
- Ensure Building Management Team administration is always up to date and current including diary management.
- To cover all aspects relating to the Service Desk including raising and closing of PPMs where necessary.
- Open, sort, and stamp all incoming mail.
- Maintain stationery and sundry stock.
- Maintain expenditure spreadsheets.
- Process invoices and maintain electronic records.
- Send all authorised invoices for payment to relevant accounts staff.
- Coordinate training course bookings on behalf of the team.
- Generate and process purchase orders and ensure these are authorised by the Building Management Team.
- To ensure the ‘Meridian’ H&S System is always up to date and liaise with all management when required.
- Liaise with the waste contractor, manage, and upload data relevant to sustainability.
- Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
- Actions – monitor action progress from minutes and follow up with Management Team
- Reports – administer a variety of management reports and electronic presentations including overall design and presentation.
- Maintain both soft and hard filing systems, ensuring consistency and supporting the management team where required.
- Provide hospitality support for meetings and training courses.
- Support the General Manager in office management responsibilities.
- Process expense claims on behalf of the Building Management Team.
- Manage and process the petty cash in line with the company’s policy.
Experience and Requirements
- Minimum of 18 months of experience in an administrative role within an office environment.
- GCSE in Mathematics and English (minimum grade of C/4).
- Confident in formatting management reports.
- Comprehensive Office IT skillset and strong general IT understanding.
- Effective communication skills, both verbal and written.
- Good numerical skills including computer literacy (Advanced Excel, Word, Outlook. PowerPoint).
- Professional, presentable, articulate, and confident.
- Ability to demonstrate well-developed interpersonal skills.
- Elevated level of time management, organisational and administrative skills.
- Customer focused approach.
Benefits
You will be joining a fantastic company within an immaculate workplace, with a wealth of opportunities.
This job will pay £30,000 – £35,000 per annum and comes with a wealth of benefits such as:
– Medical and Dental insurance
– 9% Pension scheme (7.5% Company Contribution)
– Wellness Programme
– Cycle to Work Scheme
If you are looking to join a company that focuses on its workforce with huge internal training and growth opportunities, then please apply today.
